Become a Vendor
Apply online, request a booth, and use your vendor portal for event-day details.
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EVENTOPS PRESENTS
Winter Whimsy Marketplace
Hartland Gymnastics Academy
❄ Holiday Marketplace
🛍 Local Vendors
🎁 Community Event
Shop, volunteer, support local vendors, and keep event-day information in one place.
EVENT DAY
Everything organized in one place
Vendor booths, check-in, volunteer shifts, donations, food runners, raffles, family participation and more can be enabled only when this event needs them.
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COMMUNITY SUPPORT
Thank You to Our Event Sponsors
We appreciate the local businesses helping make this event possible.
Sponsor Spotlight
EVENT TEAM & FAMILIES
Already helping with the event?
Volunteer/donation signups and EventOps access are kept separate from the customer-facing marketplace information above.
Connect EventOps to Supabase
After you create the Supabase project and run the included SQL, paste the Project URL and public anon/publishable key here once. This browser remembers them.
EventOps Login
Winter Whimsy Vendor Registration
Loading registration…
Application submitted!
Your application has been sent to the Winter Whimsy team.
Your application has been sent to the Winter Whimsy team.
Use the same email address you registered with. EventOps will securely match your login to your vendor record.
Vendor Map
Find a vendor by name or browse by category.
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Winter Whimsy Signups
Volunteer shifts and donation items for signed-in event participants.
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Volunteer Shifts
Donation Items
Secure participant area
Volunteer and donation options are available only after signing in. What you see is controlled by your EventOps role and admin permissions.
Volunteer and donation options are available only after signing in. What you see is controlled by your EventOps role and admin permissions.
Set a New Password
Enter a new password for your EventOps account.
Join EventOps
Enter the join code provided by an EventOps administrator. This connects your account to the existing Winter Whimsy workspace and shared data.
Advanced: create a new organization
Use this only for a completely separate organization/event. Do not use it to add Kailey, staff, volunteers, or vendors to the existing HGA event.
Vendors0
Checked in0
Need booth0
Not paid0
Open volunteer slots0
Donation items open0
Sponsors / donors0
Raffle baskets0
Admin Snapshot
Tap a chart to open the related workspace.
What's Missing?
Quick Actions
Today's Operations
Live Sync
When you import or edit vendors here, Kailey's authorized device reads the same Supabase records. Vendor changes automatically refresh while the app is open.
Waiting for database activity…
Vendor Master List
Shared data — not browser-local.
Import Kailey Workbook
Reads Form Responses 1 + Payment Tracking, merges primarily by email, and saves to the shared database.
Import preview may include internal duplicate-tracking notes; those are removed before saving to Supabase.
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Export
Applications0
Payment rows0
Merged0
Unique vendors0
Duplicate submissions0
Review0
QR Check-In / Concessions
The same vendor QR can be used for check-in and concession credits.
Camera Scanner
Point the camera at an EventOps vendor QR. The camera closes automatically after a successful scan.
How it works
Vendor arrives
Scan QR → open vendor → Check In.
Vendor gets concession item
Scan same QR → Redeem 1 concession credit.
Runner / staff
Vendor record still shows booth, payment, contact, and QR.
Food Runner Queue
Delivery requests are tied to vendor booths when possible. Claim a run, open the booth on the map, then mark it delivered.
Delivery Tally
Quick count of lunch/menu deliveries plus free-form food-runner requests.
Lunch Deliveries
Lunch Menu
Order from the event lunch menu. Delivery can be requested when available.
Drink Choices
Choices vendors can select with lunch. They can also type Other.
Chip Choices
Available chip choices for lunch orders.
Lunch Order Tally
Admin/food staff can see how many of each item has been ordered and how many need delivery.
Recent Orders
Notifications
New public vendor registrations and food requests appear here automatically.
Vendor Registration Settings
Public Registration Link
Registration Fields
Matches Kailey's current application/import data.
Registration Preview
Vendor Categories
Create clean categories for the public vendor-map filter. Items Sold stays as the vendor's detailed description.
Bulk Categorize Vendors
Assign a category without opening every vendor record.
Map & Spaces
Simple mode: add a booth, then drag it where you want it. Tap a booth for edit, duplicate, or delete.
Layout locked: pan/zoom safely; booths cannot move.
Map Background
Advanced: use an image URL
JPG, PNG or WebP up to 10 MB. The image stays behind your movable booths.
100%Zoom, then scroll/pan the canvas to position booths more precisely.
Spaces
Drag booths on the map. Tap one to edit, duplicate, or delete.Imported Assignments
Volunteer Signups
Shared across devices. Families can sign up without an account.
Donation Signups
Track exactly who claimed each item and what has been received.
Family Participation
Volunteer requirement / donation tracking.
Raffles
Basket tracking for Winter Whimsy.
Sponsors / Outside Donations
Track businesses, needs, owners, and recognition.
Join Codes
Each code is tied to this exact HGA organization. Save keeps the values on screen, then Verify checks what Supabase actually stored.
Members
Manage people who can access this EventOps organization.
Password / Login Help
Admins cannot see or set users' passwords. Send a secure Supabase reset link instead.
Vendor privacy: vendor accounts can query only the vendor record whose email matches their authenticated login. Admin/staff can see all vendors.
Role Permissions
Choose what Staff, Volunteers, and Vendors can access. Admin always has full access.
Event Features
Turn modules on or off for this event. Disabled features disappear from navigation while your data remains saved.
Vendor Accounts
Find vendor logins, recover registrations that landed on another event, sync them to this event, or remove EventOps vendor access.
Remove Vendor Access removes the person from this EventOps organization. It does not delete their Supabase authentication account or vendor registration record.
Vendor Data Tools
Search vendor registrations and vendor login emails across this organization, including orphaned or wrong-event records.
Danger Zone — Current Event Only
These tools do not delete Supabase authentication users. They clear EventOps vendor data for the current event.
These tools do not delete Supabase authentication users. They clear EventOps vendor data for the current event.
Landing Page Design
Personalize the public event page without editing code. Text, colors, and event graphic are saved per event.
My Vendor Portal
Volunteer Portal
Secure volunteer/family view. Admin permissions still control what this login can access.